Property Handover and Inventory Records
Most deposit disagreements come down to one question: what condition was the property in at the start? Flourrish prepares detailed, dated handover and inventory records at move-in and move-out, giving both sides a shared reference.
- Available across Chennai
- Can be arranged remotely
About this service
At move-in, we go room by room and record every fitting and furnishing provided: fans, lights, geysers, air conditioners, wardrobes, modular kitchen units, appliances, curtains and fixtures. Each item is noted with its condition, and supported by clear, dated photographs. We also record electricity and water meter readings, gas connection status and the number of keys, remote controls and access cards handed over.
The completed inventory is shared with both owner and tenant, who review and sign it. Any existing marks, cracks, seepage stains or minor defects are written down at this stage, which is fair to the tenant and protects the owner. Chennai homes can show monsoon dampness or salt-air corrosion over time, so recording the starting condition of walls and metal fittings is especially useful. At move-out, the same list is used for comparison, item by item. Differences beyond normal wear are noted with photographs, giving you a factual basis for any deposit discussion.
What is included
- Room-by-room inventory of fittings, furnishings and appliances
- Condition notes for each item
- Dated photographs supporting the inventory
- Electricity and water meter readings and gas status
- Record of keys, remotes and access cards handed over
- Signed copies for owner and tenant
- Move-out comparison against the original inventory
Who should use this service
- Landlords letting furnished or semi-furnished properties
- Owners who have faced deposit disputes in the past
- NRI landlords who rely on documented evidence rather than personal visits
- Commercial landlords handing over fitted-out offices or shops
Applicable property types
Why choose Flourrish for property handover and inventory records
Shared reference
Both parties sign the same record, reducing arguments about original condition.
Evidence with dates
Photographs and readings provide clear, time-stamped support.
Fair to both sides
Pre-existing defects are noted upfront, so tenants are not blamed for them later.
How it works
- 01
Schedule the handover
A time is agreed with owner and tenant for the inventory visit.
- 02
Record the property
Each room, item, meter and key is listed with condition notes and photographs.
- 03
Review and sign
Both parties review the record, add comments and sign.
- 04
File securely
Signed copies and photos are stored and shared with both sides.
- 05
Compare at move-out
The inventory is rechecked at exit and differences are documented.
Frequently asked questions
Is this needed for an unfurnished flat?
Yes. Even unfurnished properties have fittings, fixtures, wall condition, meters and keys worth recording.
What counts as normal wear and tear?
Generally, gradual ageing from ordinary use, such as light scuffs or faded paint. Damage beyond that is noted separately. The owner decides on any deposit adjustment.
Can the tenant add their own comments?
Yes. The tenant can note disagreements or additional observations before signing, and these are kept as part of the record.
Property Handover and Inventory Records across Chennai
Flourrish arranges property handover and inventory records for properties throughout Chennai, including areas such as T. Nagar, Nungambakkam, Adyar, Besant Nagar, Perungudi, Thoraipakkam, Anna Nagar, Porur, Perambur, Kolathur, Tambaram, Chromepet and nearby areas. Flourrish travels to your property, so there is no need for you to visit an office.
Not sure whether we cover your location? Contact us and we will confirm.
You may also need
Tenant Notices and Move-out Coordination
Orderly handling of vacating notices and the steps that lead to a clean, documented move-out.
Rental and LeasingLease Documentation Coordination
Coordinated preparation, review, signing and record-keeping for residential and commercial leases.
Property ManagementMove-in and Move-out Inspections
Documented condition at the start and end of every tenancy, so deposit discussions rest on evidence.
Property ManagementPeriodic Property Condition Reports
A documented, photo-backed record of how your property's condition changes over time.
Related reading
Request property handover and inventory records
Fill in the form and we will get in touch to understand your requirements. You can also message us directly on WhatsApp.
- Clear scope and charges before work begins
- Suitable for owners in Chennai or abroad
- Updates by WhatsApp, phone or email
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